This Privacy Policy outlines the commitment of the Spanish Chamber of Commerce in Japan (hereinafter referred to as “the Chamber”) to protect the privacy of personal data. Located at the Embassy of Spain, 3F, 1-3-29 Roppongi, Minato-ku, Tokyo 106-0032, Japan, the Chamber is dedicated to respecting privacy and safeguarding personal information.
For any question or request relating to your data and respect for your privacy, please address your query to info@spanishchamber.or.jp.
Introduction
The Spanish Chamber of Commerce in Japan (SpCCJ) is committed to protecting and respecting your privacy. This policy outlines our practices regarding the collection, use, and protection of personal data, in compliance with applicable laws including Japan’s Act on the Protection of Personal Information (APPI).
Data Collection and Use
We collect personal data such as names, email addresses, job titles, phone numbers, and company names through Zoho Forms for purposes including event registrations, membership applications, and communication regarding our activities. This data is used to:
- Administer your account and provide you with the requested services.
- Inform you about our other products, services, and content that may interest you, with your consent, which is obtained during registration (e.g., via opt-in checkboxes).
Event Registration and Cancellation Policy
Personal data collected for event registration purposes will be used solely for managing the event and communicating with participants. For specific terms related to event cancellations and policies, please refer to the Event Registration and Cancellation Policy available on the event’s registration form.
For any queries related to event registration or cancellation, please contact us at info@spanishchamber.or.jp.
Cookies and Website Interaction
Our website uses cookies to enhance user experience and for analytical purposes:
- We collect anonymous data such as page visits and navigation patterns.
- Users can manage cookie preferences through their browser settings, and for more detailed cookie management, please refer to our Cookie Policy.
Data Sharing and Third-party Processors
We do not sell or share your personal data with third parties except as necessary to provide requested products and services. We use third-party processors like Zoho CRM, Zoho Books, Mailchimp, and Stripe, all of which comply with data protection standards. We ensure all partners maintain security and confidentiality of your data.
Data Retention
Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected. Event-related data will be retained for the duration of the event and for a period thereafter for administrative purposes. You may unsubscribe from our communications at any time by following the opt-out links in our emails.
User Rights
You have the right to:
- Request access to the personal data we hold about you.
- Request rectification of inaccurate or incomplete data.
- Request deletion of your data.
Registered users can view, edit, or delete their personal information at any time through their account settings, except for their username.
Sensitive Data
We do not collect or process sensitive data related to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, or sexual orientation. If such information is inadvertently provided, it will be deleted in accordance with our data protection protocols.
Changes to Our Privacy Policy
We may update this policy periodically to reflect changes in our practices or legal requirements. Significant changes will be communicated via email and through announcements on our website.
Contact Information
For privacy-related inquiries or concerns, please contact us at info@spanishchamber.or.jp.