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Annual General Meeting 2026

The 2026 Annual General Meeting (AGM) of the Spanish Chamber of Commerce in Japan will take place on:

Date: Tuesday, March 31, 2026
Time: From 17:00h JST

 17:00 – 18:00 | Annual General Meeting (Statutory Session)
 18:00 – 18:45 | Political Outlook: Japan After the Election
 18:45 – 20:30 | Networking Reception

Format: In-person session at the Embassy of Spain in Japan
Voting: Conducted in advance through an online secret ballot system

The AGM is the highest decision-making body of the Chamber and provides members with the opportunity to review the activities, financial performance, and strategic direction of the organization.

Key Dates

    • February 16 – Call for Board Nominations Opens
    • March 1 – Nomination Deadline
    • March 4 – Online Voting Opens
    • March 11 – Online Voting Closes
    • March 31 – AGM & Announcement of Results

AGM FAQ

đź‘Ą Who can attend the AGM?


ALL MEMBERS can attend the AGM.


We encourage all members to attend, regardless of voting rights, to gain a better understanding of SpCCJ activities, financial situation, and future plans.

Attendance at the in-person session is limited as follows:

    • Corporate Members: Up to two (2) representatives per member company
    • Individual Members: One (1) attendee per member

Individual Members may participate in the Q&A session.

đź“„AGENDA

Part I – Annual General Meeting (Statutory Session)
    1. Opening of the Meeting
    2. FY2025 Activity & Membership Report
    3. FY2025 Financial Statements – Voting Results
    4. FY2026 Budget – Voting Results
    5. FY2026 Activity Plan
    6. Election Results of the Board of Directors
    7. Q&A (restricted to AGM matters)
    8. Formal Closing of the Annual General Meeting
Part II – Special Session
    1. Guest Speaker – Japan Political Outlook
    2. Networking / Reception

    🗳️Who can vote?

    Only Corporate members (Regular Members by AoI) have voting rights at the AGM.

    Each Corporate Member has one voting right.

    The Corporate Member must have fulfilled its fee contribution obligations towards the Chamber at the moment of the voting. 

    Voting credentials will be sent to the main contact person registered for each member company.

    Individual Members (Supporting Members by AoI) do not hold voting rights.

    đź“…When can I vote?

    Voting will be open from March 4, 2026 at 10:00 AM until March 11, 2026, at 11:45 PM (GMT +09:00, Tokyo). 

    đź“‹What will be voted on?

    • Approval of FY2025 Financial Statement 
    • Approval of FY2026 Budget 
    • Election of the Board of Directors

    🖱️How to Vote?

    Voting will be conducted through ElectionBuddy.

    Coming Soon

    Members with voting rights will receive their login credentials via email. The main contact person assigned to each company will find the voting credentials in their inbox.

    If you encounter any issues during the process or do not receive the email once the voting period has started, please contact info@spanishchamber.or.jp.

    đź“‹Register to attend the AGM

    R.S.V.P.
    Candidates for Board of Directors

    Board of Directors Election

    On Monday, February 16, from 17:00h the SpCCJ will begin accepting applications for candidates for the Board of Directors.

    Below you will find everything you need to know about the upcoming elections, what being on the SpCCJ’s board entails, the requirements to become a member of the board, and why you may wish to consider joining to help steer one of Japan’s active and fast-growing chambers in the year ahead. 

    We will accept applications until 23:59h of Sunday, March 1. 

    Serving on the SpCCJ’s board is an exceptional opportunity to lead and develop activities central to the Spain-Japan business network. While serving on the board requires energy, drive, and commitment, it also provides a rewarding opportunity to give back to the community and foster growth opportunities between the two nations.

    The Board of Directors is a group of 5-15 current SpCCJ corporate members elected by other members to address pressing issues and develop strategies for ensuring that the organization operates in the best interest of its stakeholders, including shareholders, employees, and the community.

    The Board of Directors decides the purpose and the overall direction of the SpCCJ and puts in place the strategy for achieving the goals set out for the year. Key responsibilities of the board, in combination with the SpCCJ’s secretariat, include:

    • Setting suitable organisational aims and objectives;
    • Setting a budget which allows the SpCCJ to fulfil its purpose;
    • Agreeing on policies, targets and priorities;
    • Monitoring and reviewing the performance of the SpCCJ and the Secretariat.

    Who can Apply to be a Board Member

    Any candidate seeking nomination to the Board of Directors must meet the following criteria:

    1. Belong to a corporate member of the Chamber;
    2. Be of legal age;
    3. Reside in Japan;
    4. Have fulfilled their obligation to pay their membership fees to the Chamber; and
    5. Ensure impartiality and avoid any conflicts of interest.

    Term of office: Two (2) years.

    Send your candidature

    Candidate Profiles for SpCCJ Board of Directors FY2026-2028 Term

    The candidates for election or reelection as Board Member of the SpCCJ.

    Pelayo Rodriguez

    Mr Pelayo Rodriguez

    I am Pelayo Rodriguez Alonso, the Japan Representative for OW, based in the Asia Pacific Region since 2010. With extensive experience in solar and wind energy, I have collaborated with five industrial partners to issue a vision statement for floating offshore wind in Japan. In 2022, I co-organized “Floating Wind Japan,” the first conference in Japan dedicated solely to floating offshore wind. My expertise lies in business development, market intelligence, and strategic planning.

     

    OW (Ocean Winds) is based in Madrid and was born out of a strategic alliance between EDP Renewables and ENGIE, Ocean Winds develops, finances, builds and operates offshore wind farms all over the world. With a current portfolio of 16.6 GW of gross capacity, Ocean Winds is a key leader in the global energy transition.

    If chosen as a director, my main objectives would be:

      1. Strengthen the Chamber and enhance its influence, particularly by increasing its social media presence.
      2. Support the business network of the Spanish business community in Japan.
      3. Liaise with relevant entities (public or private) when objectives align.
      4. As the Chamber of Commerce of Spain, promote the use of Spanish and Japanese languages to the greatest extent possible.